Collarspace Discussion Forums


Home  Login  Search 

Event planning and hosting tips?


View related threads: (in this forum | in all forums)

Logged in as: Guest
 
All Forums >> [Community Discussions] >> General BDSM Discussion >> Event planning and hosting tips? Page: [1]
Login
Message << Older Topic   Newer Topic >>
Event planning and hosting tips? - 9/25/2013 12:12:00 PM   
lovethyself


Posts: 1818
Joined: 11/4/2012
Status: offline
I've somehow managed to find myself as the shiny brand new organizer of a kinky crafting event. I'm not entirely sure how I talked myself into it (or stumbled into it), but it is what it is.

I've never run a kink event (though this doesn't involve any play), and I've never really been the main (currently sole) organizer. I was hoping some of the more experienced posters here could help me out.

Are there any tips on creating a fun, friendly social atmosphere? Are there extra little things that I can do to make my event stand out? Are there things that should be done differently since it's a kink oriented event?

Please share your advice and experiences. I'm excited but nervous, and would love to see this take off.

ETA: added a question.

< Message edited by lovethyself -- 9/25/2013 12:14:27 PM >
Profile   Post #: 1
RE: Event planning and hosting tips? - 9/25/2013 12:16:31 PM   
mnottertail


Posts: 60698
Joined: 11/3/2004
Status: offline
explain the crafting event (a demonstration) or a series of small groups doing their thing or what? (that will color the answer, you see) and then venue? Where will it be held? Home, public venue, where? (also coloration)

_____________________________

Have they not divided the prey; to every man a damsel or two? Judges 5:30


(in reply to lovethyself)
Profile   Post #: 2
RE: Event planning and hosting tips? - 9/25/2013 12:26:19 PM   
lovethyself


Posts: 1818
Joined: 11/4/2012
Status: offline
The event is like a stitch and bitch, but with other crafts. Basically, people bring their own projects to the meet, and hang out with other crafting people. It's in a public venue, but we have the room to ourselves, with a licenced bar in the other room.

It started as a discussion at a munch, grew into a FL group, and sort of stalled there for a while. I knew of a venue, started asking questions, and now I have our first event coming up.

There seems to be interest, both online and rl (at the munch last night), and there isn't really something like this currently. I would really like to see it happen.

(in reply to mnottertail)
Profile   Post #: 3
RE: Event planning and hosting tips? - 9/25/2013 12:30:46 PM   
mnottertail


Posts: 60698
Joined: 11/3/2004
Status: offline
do you have a first meet set? do you have an email thing set up? Are there water, toilets, are they clean and serviceable, do you have aspirin (and believe it or not a few gunwad.....you know what I mean) for those without. Can you bring soft music, have water (with lemon) available, (first item of business, tell them where the bathrooms and the drinks are) and then get that mailing list and after the first meet, ask them what they want there. Dont know, but for the newbies you might get the craft store to come in (its free advert) and have them give a quick demo or two regarding something new and interesting.

_____________________________

Have they not divided the prey; to every man a damsel or two? Judges 5:30


(in reply to lovethyself)
Profile   Post #: 4
RE: Event planning and hosting tips? - 9/25/2013 1:09:50 PM   
lovethyself


Posts: 1818
Joined: 11/4/2012
Status: offline
We have aa first meet. No email list yet (it's all been through fetlife). It's a bar, so washrooms, water, drinks are already covered. I love the suggestion of aspirin and gunwad (I had to read that a couple of times to understand what you were referring to). I'll check on what the sound system is in that room, and what I need in order to plug in (it sometimes functions as a concert space).

I've based the event on the online conversation that's already been going on, so in a sense I've been polling them already. From what I've seen in the discussions, this is more for already crafty people to get together (rather than newbies looking to learn) and share their projects/work on their projects.

But.... I met a newbie at the munch last night that has supplies, is willing to help, and offered to run beginner workshops in a couple of things. That was part of the "if this works, expansion" vague plan in the back of my head. I also have some simple wood projects that are almost done that need some tlc to finish, and I could bring those for people that don't have a project (bonus is they could keep it when it's done. I've got my finished paddle, this was an extra to use up the wood).

I'm completely happy with having it organically change to fit the group as the group coalesces (sp?).

Thanks Ron, those were all great suggestions. I'm a details person, so having details to plan for and focus on makes me feel more confident in the event.


(in reply to mnottertail)
Profile   Post #: 5
RE: Event planning and hosting tips? - 9/25/2013 1:17:42 PM   
mnottertail


Posts: 60698
Joined: 11/3/2004
Status: offline
Give a brief opening and closing speech and get the separate group up on Fet and an email list so you can get announcements and feedback. Also, since it is a bar, can you get a list of phone numbers of taxis or whatever, and maybe goings on around if it is breaking early so those out of towners can go to a movie or whatever if need be. Happy have fun, little structure for now. Relaxing and gossipping.


Yeah, I found that out early in groups of girls somebody is missing asprin, midol or gunwad, it is as if . . . if . . .

it would be nice to have a list for those who are not Fet or CM people, and can you post your meeting times and dates and whatnot there permanently in the bar someplace? And some other craft and whatnot girlie (quilting shops and knick knack shops, liquor stores and other various and sundry slut covens) to try and big bang the group?


< Message edited by mnottertail -- 9/25/2013 1:24:56 PM >


_____________________________

Have they not divided the prey; to every man a damsel or two? Judges 5:30


(in reply to lovethyself)
Profile   Post #: 6
RE: Event planning and hosting tips? - 9/25/2013 2:24:16 PM   
DesFIP


Posts: 25191
Joined: 11/25/2007
From: Apple County NY
Status: offline
If you can find out ahead of time who is good at what, then you can introduce the novice leather worker to the person who can explain how to tie off the handle. You get to facilitate by putting people together.

Name tags might include specialties also, aka Joe - leather, Sheila - canes and so on. Might help you get some time to work on your project.

_____________________________

Slave to laundry

Cynical and proud of it!


(in reply to mnottertail)
Profile   Post #: 7
RE: Event planning and hosting tips? - 9/25/2013 2:39:15 PM   
MariaB


Posts: 2969
Joined: 4/3/2007
Status: offline
This sounds like a really good idea, I used to go to business networking events which helped me enormously. Why hasn't someone come up with this sort of thing for the fet world before?!?!

Are these people going to be offered membership after the first meeting? Is it invite only?

First things first.... Meet them at the door and take their name, their email and hopefully a mobile phone number. You need to know who is at your meeting.
You need to come up with a programme for the event, otherwise all you have is a munch (perhaps that's all you want?) and you need to stick to it rigidly.
The programme doesn't need to be complicated. It might be as simple as a 'meet and drink' at the beginning of the evening, where people are bumbling around the bar introducing themselves to one another and hugging old friends. This also allows for late comers. At some point and before everyone starts asking what this is about, you need to bring everyone together and do a presentation yourself to explain to everyone why they are their and what's expected of them. This is the time to give them a schedule for the rest of the evening. Remember, members have to feel they are getting something out of it or they won't come back.

I would include, at least one presentation from a guest speaker (perhaps someone who has been making and selling for years and is a well respected member of the community).

Perhaps an introduction time, where people can stand up and give a 2 minute talk about their business. You, as the organiser must be confident enough to stop them if they overrun that 2 minutes!

Give everyone a pen and paper so that they can write down email addresses or contact details of the people they are interested in.

Find a speaker who can teach people how to make a good presentation. This is very important for those wishing to run workshops.

Finally allow some open networking time.

The only problem with craft people meeting other craft people is, it doesn't open enough doors and that's certainly the only reason I would be attending such a group. I would hope the strength of the group could improve my market, whatever my market is. Lets say for example, I was making leather products and I was a skilful artist but I didn't have a clue how to market my product. I would hope to meet someone who already attends markets and has a stall and would be happy to try and market my product. I would perhaps want to meet someone who could build a fetish website for me. Whilst its always nice to chat to other people who have a similar interest. If I can't network at such a meeting, its doubtful I would attend more than once.

Please keep in mind that when people get all enthusiastic online and promise to attend if only someone else will put 'it' together, doesn't mean anything. I have been involved in putting on events for years and you never know from one week to the next how many attendees will be present unless they have paid up-front.

Edited because I always edit ;)


< Message edited by MariaB -- 9/25/2013 2:42:20 PM >


_____________________________

My store is http://e-stimstore.com

(in reply to mnottertail)
Profile   Post #: 8
RE: Event planning and hosting tips? - 9/25/2013 3:05:42 PM   
Missokyst


Posts: 6041
Joined: 9/9/2006
Status: offline
I find one of the most important things to do is to have multiple introductions during the course of the event. Having observed many functions over the years I have noticed that is there is a complaint, it is inevitably about being ignored. New people, new to the public atmosphere, new to the group, whatever it is, if you do not pay them individual attention they get upset if they feel no one paid them any mind. Introductions, and plenty of them help to get them acclimatized. Try to make it different each time. For instance one of the times you might ask the person sitting next to them to introduce them. This requires that you warn them prior and is a good way to get to know each other.

Have plenty of water around, and snack potlucks with finger foods are always fun.




_____________________________

pain is the breaking of the shell that encloses your understanding ~Gibran, Kahlil

“The truth is, everyone is going to hurt you. You just got to find the ones worth suffering for.”
― Bob Marley


(in reply to lovethyself)
Profile   Post #: 9
RE: Event planning and hosting tips? - 9/25/2013 3:16:48 PM   
lovethyself


Posts: 1818
Joined: 11/4/2012
Status: offline
Thanks Maria.

I was actually going for more of a munch type thing to begin with. The crafters that are interested are the hobby crafters, not the professional kind. Think coffee house knitting group, just with a wider focus 'cause, well, I don't knit. It's about doing your independent project while hanging around with others. I go stir crazy when I'm working and there's no one to chat with (I work in a shop by myself, so I already spend a lot of hours doing that).

That said, I would like to branch out (if there's interest and commitment) and have some presentations for the more exotic crafts. We have lots of jewelery makers, felters, knitters, etc. Not so much the leatherworkers, though there is one, and lots showed interest in learning that. Another was candle making.

Love the ideas, and will come back to this post to reference when/if a more structured event happens.

Here's the event invite, since I'm not quite describing it very well.

(in reply to MariaB)
Profile   Post #: 10
RE: Event planning and hosting tips? - 9/25/2013 3:51:26 PM   
LadyPact


Posts: 32566
Status: offline
A few things that I'd throw out there to you.

Whether it's independent crafts or a specific organized project (something you might choose to do later where everybody works on the same item) I'd suggest that step one be to decide just how often the craft group meets. Once a month, once a week, or every two weeks. When you have the first one, run it by the group how frequently they would like to get together.

Four hours is kind of a long stretch. I'd probably be thinking of incorporating the discussion munch that this idea sprang from and have a topic for a portion of that time. As time goes on and you see how your regular participation pans out, then you can switch that around with folks who can teach a specific craft.

If it hasn't come up yet, check with the bar to see if you are allowed to bring in your own snacks. Birthdays and such come up and you may have occasions where you'd prefer to bring your own.

Best of luck and have fun.


_____________________________

The crowned Diva of Destruction. ~ ExT

Beach Ball Sized Lady Nuts. ~ TWD

Happily dating a new submissive. It's official. I've named him engie.

Please do not send me email here. Unless I know you, I will delete the email unread

(in reply to lovethyself)
Profile   Post #: 11
RE: Event planning and hosting tips? - 9/25/2013 10:55:01 PM   
PreviouslyVC


Posts: 14
Joined: 2/27/2013
Status: offline
See if somebody's got a spare phone they don't use that isn't tied to anybody's full name (do they have pay as you go mobiles in Canada?) and publish that number as the munch phone. Do not underestimate the ability of munch-goers to get lost - there will always be a few who get lost. They can ring the munch phone and be, like, 'uh, where am I?' or if they're new and terrified they can ring it and be, like, 'I'm standing outside but my legs won't let me go in, halp...'

You only need to leave it switched on on the munch day itself, and that way people can contact you without you having to give any potential crazies your number.

Ask for volunteer meet'n'greeters, and give them badges. It's their job to go up to anyone who is hovering nervously and make them feel welcome. The standard in the UK is for the meet'n'greeter to chat to the person for a couple of minutes, and then introduce them to a small group of people they might like to talk to and leave them to it.

Have safety pins. ALWAYS HAVE SAFETY PINS.

_____________________________

I used to be VaguelyCurious. Then I forgot my password.

http://sthetic.wordpress.com

(in reply to LadyPact)
Profile   Post #: 12
RE: Event planning and hosting tips? - 9/26/2013 2:01:32 PM   
MariaB


Posts: 2969
Joined: 4/3/2007
Status: offline
Nice invite lovethyself. You are starting off with something very casual and like you say, something else may come of that. Somehow I think you will grow, I hope so because I think if it does you will be the instigator of something fairly unique and if done well, very successful.
Good luck and have fun :)

_____________________________

My store is http://e-stimstore.com

(in reply to PreviouslyVC)
Profile   Post #: 13
Page:   [1]
All Forums >> [Community Discussions] >> General BDSM Discussion >> Event planning and hosting tips? Page: [1]
Jump to:





New Messages No New Messages
Hot Topic w/ New Messages Hot Topic w/o New Messages
Locked w/ New Messages Locked w/o New Messages
 Post New Thread
 Reply to Message
 Post New Poll
 Submit Vote
 Delete My Own Post
 Delete My Own Thread
 Rate Posts




Collarchat.com © 2025
Terms of Service Privacy Policy Spam Policy

1.000